Live Sessions, also known as Instructor-Led Training (ILT), allow you to schedule in-person or virtual training events as part of a course. Adding a live session enables learners to register for scheduled sessions and allows administrators or instructors to manage attendance and completion.

This article will be broken up into the below sections. Click on a section link to jump there.

• Enable the Instructor Led Training feature
• Enable Third Party Integrations in Training (Premium Training subscribers only)
  Note: This workflow needs to be completed by an Account Owner, and must be completed before moving forward.
• Allowing Calendar and Virtual Meeting Connections in your Profile Settings
  Note: This workflow must be completed by individual Instructors, prior to being selected as an Instructor for virtual meetings using Zoom, Teams, GoToMeeting, etc.
• Steps to Add a Live Session to a Course
• Managing Live Sessions
  • Registering Users for a Session
  • Roll Call
  • Settings

Enable Instructor Led Training in your Litmos account (Premium Training subscribers only)

Note: Only Account Owner level users in Training, will have access to these settings.

1. Navigate to Account Settings. Navigation may vary depending on your setup. See images below based on your navigation format.
   • Horizontal Navigation
   • Vertical Navigation
     
   • Mega Navigation (New Option)
     
     Note: Navigation via this option will take you directly to the Litmos Features page. Skip to step 3 if your company uses Mega Navigation.
2. Click on the Litmos Features option in the left-hand navigation menu.
   
3. Scroll down the Litmos Features page and locate and click on the Instructor Led Training card.
   
4. Within the ILT setup card, there are 4 tabs.
   
   • Locations - These are the physical classrooms or the virtual software your trainings will be held in.
     Note: When adding virtual locations, be sure to label it as Zoom, Microsoft Teams, GoToWebinar, etc.
   • Instructors - These will be the people who will be leading the individual ILT sessions that you will set up in a later step. They will be responsible for doing Roll Call (whether classroom or virtual), and ensuring users are marked as Complete at the end of the session.
   • Resources - (Optional) Items or services Instructors may use to facilitate training, such as a laptop or projector. Resources must be added by an Account Owner before they can be assigned to sessions.
   • Settings - Please see the setting options below.
     • Hide the live session menu on the learner's view - Hides the Live Session menu when viewing as a Learner.
     • Enable the new ILT Session Management experience, including the new ILT Calendar for admins - Activates the updated calendar UI and streamlined session management experience for Admins. Check the “Enable the new ILT Session Management experience, including the new ILT calendar for admins” option.
       Note: The above option applies to Admins and Account Owners only.
     • Enable ILT External Calendar - Enables the ability to connect to your calendar for session scheduling. Each user will need to log into their Training and go to their profile to allow these options access to sync to the specified calendar. Calendar options include:
       • Office 365 Calendar - Check this option for this integration to be available for your users to set up in their profile settings.
       • Google Calendar - Check this option for this integration to be available for your users to set up in their profile settings.
         Note: Every user, including instructors, will need to add these integrations within their profile settings. Instructors will also need to link your company's specific virtual software if you are using that instead of classroom sessions. See more under the Allowing Calendar and Virtual Meeting Integrations in your Profile Settings section.

Enable Third Party Integrations in Training (Premium Training subscribers only)

Enabling certain integrations, will allow end users to connect to those integrations within their profile settings, and automatically sync any scheduled ILT sessions, to those integrations. (Office 365 Calendar, MS Teams, Zoom, etc.)

Note: Only Account Owner level users in Training, will have access to these settings.

1. Navigate to Account Settings. Navigation may vary depending on your setup. See images below based on your navigation format.
   • Horizontal Navigation
   • Vertical Navigation
     
   • Mega Navigation (New Option)
     
     Note: Navigation via this option will take you directly to the Litmos Features page. Skip to step 3 if your company uses Mega Navigation.
2. Click on the Integrations option in the left-hand navigation menu.
   
3. Find your company's virtual meeting and calendar integration options and enable them.
   

Allowing Calendar and Virtual Meeting Connections in your Profile Settings

Refer to Third Party Authorizations (Zoom, Microsoft Teams and Calendar, Google Calendar, etc.) - All Users for this workflow.

Steps to Add a Live Session to a Course

1. Open the Course you want to update.
2. Select the Add Content tab.
3. Select the Create tab.
4. Click Live Session or ILT option.
   
5. Enter the session details:
   • Session Type: Choose the desired Session Type from the drop-down.
   • Session Title: Enter a descriptive name for the session.
   • Start Date and Time: Set the session start date and time.
   • End Date and Time: Set the session end date and time.
   • Instructor: Select the instructor for the session.
   • Configure the session settings, including Location, Resources, Reminders, and Additional Information. You can also set the session color, seat limit, registration close date, unregistration cutoff, and add Details for learners.
6. After completing the required and optional fields, click Save. You will be redirected to the Sessions page, where you can view all live sessions in either calendar or list view.
7. In List view, you can display all sessions, past sessions, or future sessions by selecting the appropriate option from the dropdown.

Managing Live Sessions

Registering Users for a Session

To add learners to a live session, click the Assign existing people to the course option, and use the selection box to the left of each user, to register them for the selected session. Use the Select All option, to select all users from the list.

Note: Select the checkbox to send an email or text notification if you want participants to be notified.

To unregister participants, select Unregister for the session from the dropdown.

Settings

In the live session settings, you can:

1. Edit the module title.
2. Add or edit the module description.
3. Mark the session as active or inactive.
4. Add a module code.
5. Hide the Next Module button until the session is completed.
6. Hide the description text from learners when viewing the course content.
7. Send an email notification to the learner when the module is completed.
8. Delete the module by going to Settings and selecting Delete.

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